The term «sensitive document» refers to data that an company would not want unauthorized individuals to see. These documents could be damaging to the company if they were leaked to rivals, or detrimental to the public if released to the general public. This could include anything from pre-release earnings statements that end in the hands of a competitor to confidential research and development documents being released to the wrong individuals.
Finding sensitive data within your company isn’t an easy task. This data must be stored in accordance with the regulations such as GDPR (General Data Protection Regulation). Your company receives personal data in a variety forms: from employees working remotely credit card companies, other financial institutions, call centers and customer service organizations, and contractors. It is important to keep track of all your files, folders laptops, mobile devices, laptops and even your home flash drives and computers to ensure that you have an accurate picture of what data your business keeps in its storage.
It’s also important to take into consideration that any file you create could contain hidden metadata that can reveal confidential information. This includes the use of geo tagging, track changes on photos, and embedded information in modern file formats. It is a good idea to eliminate all hidden data from your files prior to when they are released to the public. This can prevent unauthorised people from accessing your sensitive information by making it appear like it originated from an inside source.